Design of buildings for archives - Recommendations relating to its primary elements

IS 2663: Scope - Key Points & References

Scope Summary:

• IS 2663 covers standards related to specific building components (e.g., racks, noise control).
• Applies to design, construction, noise control, and safety aspects.
• Final test/analysis values must be rounded per IS 2:1960 rules.
• Acoustic treatment and noiseless flooring for research rooms are recommended (Clause 10.2).
• Noise control methods refer to IS 1950:1962.

Important References (Annex A - Clause 2.1)

Rounding Off Numerical Values (per IS 2:1960)

• Round off test/calculated values to the same number of significant figures as specified in the standard.
• Ensures consistency and clarity in reporting results.

Summary Diagram: Scope & Related Standards

graph TD
  A[IS 2663: Scope] --> B[Design & Construction]
  A --> C[Noise Control (IS 1950)]
  A --> D[Rounding Rules (IS 2)]
  A --> E[Safety & Fire Codes]
  E --> F[IS 660, IS 1642, IS 11460]
  A --> G[Anti-termite Measures (IS 6313)]
  A --> H[Sanitary Appliances (IS 2064)]

Note: For detailed design formulas or tables, refer to the specific clauses within IS 2663 or the adjunct Indian Standards listed above.

IS 2663: Referenced Indian Standards - Key Points

IS 2663 references several important Indian Standards essential for comprehensive compliance and design:

Notes:

• Clause 17.3 specifically directs noise control to IS 1950:1962.
• All referenced standards are mandatory adjuncts for design and construction under IS 2663.
• Values and test results should be rounded as per IS 2:1960 rules.

Summary Diagram of Reference Linkages

graph LR
    A[IS 2663] --> B[IS 1950:1962 (Noise Control)]
    A --> C[IS 1642:1989 (Fire Safety)]
    A --> D[IS 1172:1983 (Water & Sanitation)]
    A --> E[IS 732 Part 2:1983 (Electrical Wiring)]
    A --> F[IS 6313 Parts 1-3:1981 (Anti-termite)]
    A --> G[IS 2064:1973 (Sanitary Appliances)]
    A --> H[IS 660:1963 (Mechanical Refrigeration)]
    A --> I[IS 11460:1985 (Library Fire Safety)]
    A --> J[IS 2672:1966 (Library Lighting)]

This ensures a

IS 2663: Location and Site – Key Specifications

Clause 3.4 – Site Selection Norms:

• Separation: Minimum 10 m between building and neighboring structures.
• Hazardous Occupancy: Site must not be near hazardous activities.
• Road Access:
  • Abut on a road ≥ 12 m wide.
  • Road must connect to another road of same width; no dead ends.
• Fire Safety:
  • Adequate water supply for firefighting.
  • Public fire brigade within easy reach.

Clause 12.2 – Room Location:

• Avoid locations affected by vibrations (e.g., from AC plants, heavy traffic).

Additional Notes:

• Site size should accommodate building footprint and setbacks (Clause 4.4).
• Refer Annex A for related Indian Standards (e.g., IS 875 for loads, IS 1893 for seismic considerations).

Summary Table for Site Requirements

flowchart TD
    A[Site Selection] --> B[Separation ≥ 10m]
    A --> C[No Hazardous Occupancy Nearby]
    A --> D[Road ≥ 12m & Connected]
    A --> E[Water Supply for Firefighting]
    A --> F[Fire Brigade Nearby]
    A --> G[No Vibration Effects on Rooms]

This ensures safe, accessible, and stable building location per IS 2663.

IS 2663: General Requirements - Key Points

1. Rounding Off Values (Clause None)

• Follow IS 2:1960 for rounding numerical results.
• Retain the same number of significant figures as specified in the standard.

2. Location and Site (Clause 4.5)

• Passageway width: ≥ 6 m for fire appliance access.
• Main entrance width: ≥ 4.5 m; if covered/arched gate, clear headroom ≥ 5 m.
• Separate open space for vehicle parking.
• Maintain a 6 m clear passageway around buildings.
• Provide termite protection as per IS 6313 (Parts 1-3):1981.

3. Fire Resistance & Building Construction (Clause 13.3)

• Fire resistance ≥ Type I construction per IS 1642:1960.
• Avoid combustible materials in all structural and finishing elements.
• Compartmentalize storage rooms with fire-resistant walls and fire/smoke check doors (≥ 1 hour rating).
• No grated/perforated floors to prevent fire spread.
• Roofs and floors must be leakproof with adequate drainage.

Summary Table: Minimum Dimensions for Fire Safety Access

flowchart LR
    A[Site Planning] --> B[Fire Appliance Access (≥6m)]
    A --> C[Main Entrance (≥4.5m width)]
    A --> D[Separate Vehicle Parking]
    A --> E[Clear Passageway (6m)]
    F[Building Construction] --> G[Fire Resistance ≥ Type I]
    F --> H[No Combustible Materials]
    F --> I[Compartmentalization with Fire Doors]
    F --> J[Leakproof Roof & Floors]

This concise checklist ensures compliance with IS 2663 general requirements for site safety, fire protection, and structural integrity.

IS 2663: Accommodation Requirements in Archival Buildings

Key Accommodation Areas (Clause 5.1)

• Stack rooms and muniment rooms
• Record receiving room
• Repairs and rehabilitation rooms
• Research rooms
• Administrative rooms

Entrance and Reception (Clause 4.8)

• Single entrance for staff and visitors with enquiry/reception space
• Separate entrance for receiving records

Space Specifications (Clause 11.1)

Notes

• Essential areas include storage provisions (Clauses 8-12).
• Design ensures proper preservation of various record types (Clause 1.1).

flowchart TD
    A[Entrance] --> B[Reception & Enquiry]
    A --> C[Record Receiving Entrance]
    B --> D[Administrative Rooms]
    D -->|Officers| E[15 m²/person]
    D -->|Admin Staff| F[5 m²/person]
    D -->|Technical Staff| G[10 m²/person]
    B --> H[Research Rooms]
    B --> I[Stack & Muniment Rooms]
    B --> J[Repairs & Rehabilitation Rooms]

This layout ensures functional segregation and adequate space for archival operations per IS 2663.

IS 2663 - Movement and Handling of Records: Key Points

• Flow Diagram (Clause 6.1 & Fig.1):
  Movement sequence:
  Archives Reception → Preliminary Checking → Air Cleaning → Fumigation → Record Receiving Room

• Rack Dimensions (Clause 2.20):

  • Rack height: 2.20 m
  • Bay guides allowance: 0.20 m

• Space Requirements (Clause 8.2):

  • Area = 1 m² per 3 linear meters of records received
  • Minimum area: 15 m²
  • Additional space needed for cleaning and fumigation (Clause 8.3)

• Trolley Movement (Clause 6.2.1):

  • For ≥3 tiers in stack room, trolleys move via lifts inside stack room
  • Landings at every tier and adjacent floors required

Space Calculation Formula

[ \text{Area required} = \max \left( 15 , m^2, \frac{\text{Length of records (m)}}{3} \times 1 , m^2 \right) ]

Simplified Flow Diagram (Mermaid.js):

graph LR
  A[Archives Reception] --> B[Preliminary Checking]
  B --> C[Air Cleaning]
  C --> D[Fumigation]
  D --> E[Record Receiving Room]

This ensures smooth handling and adequate space for records movement and processing as per IS 2663.

IS 2663 - Stack Rooms and Muniment Rooms: Key Points & Specifications

Stack Rooms (Clause 7 & 13.2.1)

• Location & Orientation (7.1):

  • Separate unit with easy access from records/reception.
  • Preferably oriented east-west to avoid direct sunlight.
  • Design must allow for future extension.

• Fire Compartmentation (13.2.1):

  • Horizontally and vertically compartmented to prevent fire spread.
  • Use fire-resistant partitions and materials.

• Level & Threshold (13.2.1.8):

  • Stack room floor level must be same as served floor.
  • No threshold to avoid obstruction.

• Vertical Movement (6.2.1 & 13.2.1.9):

  • For ≥3 tiers, use electrically operated lifts inside stack rooms.
  • Lifts must have solid non-combustible doors with 2-hour fire resistance.
  • Lifts are exclusively for records, not passengers.
  • Passenger lifts must be separate and away from stack rooms.

Muniment Rooms

• Similar fire compartmentation and security as stack rooms.
• Must be secure, dry, and well-ventilated to protect documents.

Summary Table

flowchart TD
    A[Records/Reception] --> B[Stack Room]
    B --> C{Multiple tiers?}
    C -- Yes --> D[Lifts inside Stack Room]
    D --> E[2-hr fire resistant doors]
    C -- No --> F[Manual movement]
    B --> G[Fire Compartments]
    G --> H[Horizontal]
    G --> I[Vertical]

This ensures safe storage, easy access, and fire protection per IS 2663.

Record Receiving Room - IS 2663 Key Points

• Location: Near the stack room (Clause 8.1).

• Area Requirement (Clause 8.2):
  [ \text{Area} \geq \max \left( 15, m^2, \frac{1, m^2}{3, m} \times \text{linear metres of records received} \right) ]

• Additional Space: Required for cleaning and fumigation (see Clause 8.3).

• Rack Dimensions (Clause 2.20):

  • Height of rack = 2.20 m
  • Allowance for bay guides = 0.20 m

• Typical Layout:

  • Double shelving racks with window (W) dimensions as per Fig. 2 schematic (all dimensions in mm).

• Acoustic Treatment (Clause 10.2):

  • Walls and ceiling may be acoustically treated to minimize noise.
  • Floor must have noiseless covering.

Summary Table for Record Receiving Room Area

flowchart LR
    A[Record Receiving Room] --> B[Near Stack Room]
    A --> C[Area ≥ max(15 m², (1/3) × linear metres)]
    A --> D[Additional space for cleaning & fumigation]
    A --> E[Racks: Height 2.20 m + 0.20 m bay guides]
    A --> F[Acoustic treatment & noiseless floor]

This ensures efficient space planning and noise control in archive facilities per IS 2663.

IS 2663 - Repair and Rehabilitation Room (Clause 9.1)

• Location: Should be near the stack area for operational efficiency.
• Area per worker: Minimum 5 m².
• Minimum total area: 20 m² regardless of number of workers.

Summary Table for Repair and Rehabilitation Room Area

Additional Notes:

• The repair and rehabilitation room supports document handling and restoration.
• Ensure adequate space for equipment and movement.
• Acoustic treatment and noiseless flooring are recommended for research rooms (Clause 10.2), which may be relevant if the repair room is combined or adjacent.

flowchart LR
    StackRoom --> RepairRoom[Repair & Rehabilitation Room]
    RepairRoom --> Workers[Workers (5 m² each)]
    RepairRoom --> Equipment[Repair Equipment]

This layout promotes workflow efficiency and meets IS 2663 specifications.

IS 2663: Research Room Key Specifications

• Location (Clause 10.1):
  Research rooms must be conveniently accessible from the main entrance and well connected to all parts of the stack room.

• Acoustic Treatment (Clause 10.2):

  • Walls and ceiling should be acoustically treated to minimize noise.
  • Floors require noiseless coverings to reduce sound transmission.

• Space Requirements:
  While specific area per worker isn't given for research rooms, related rooms like Repair and Rehabilitation require 5 m² per worker (min 20 m² total). Research rooms should be sized accordingly for comfort and functionality.

• Layout Reference:
  Refer to Fig. 2 in IS 2663 for typical stack room layout, which influences research room placement.

Summary Table

flowchart LR
    Entrance --> ResearchRoom[Research Room]
    ResearchRoom --> StackRoom[Stack Room]
    ResearchRoom --> RepairRoom[Repair & Rehabilitation Room]
    ResearchRoom -. Acoustic Treatment .-> AcousticWalls[Walls & Ceiling]
    ResearchRoom -. Noiseless Flooring .-> Floor[Floor Covering]

This ensures a quiet, accessible, and functional research environment per IS 2663 guidelines.

IS 2663: Administrative Accommodation Key Specifications

Space Requirements (Clause 11.1)

Specific Rooms (Clause 5.1.1 & 5.1)

• Exhibition room
• Conference hall
• Microfilming and photo duplication room
• Research laboratory
• Oral history room
• Library rooms
• Computer cell
• Other specific purpose rooms

Microfilming Room (Clause 10.5)

• Reading cubicles: 5 m² each

Summary Diagram of Administrative Accommodation

graph TD
  A[Administrative Accommodation] --> B[Officers: 15 m²/person]
  A --> C[Admin Staff: 5 m²/person]
  A --> D[Technical Staff: 10 m²/person]
  A --> E[Stores: As required]
  A --> F[Special Rooms]
  F --> G[Exhibition Room]
  F --> H[Conference Hall]
  F --> I[Microfilming Room (5 m² cubicles)]
  F --> J[Research Lab]
  F --> K[Oral History Room]
  F --> L[Library]
  F --> M[Computer Cell]

Note: Design area considering staff numbers and specific room needs as per archival functions.

IS 2663: Microfilming and Photo Duplication Room Key Specifications

• Minimum area for microfilming room (Clause 12.1):

  • 40 m² for one microfilming camera + processing equipment
  • Additional 15 m² per extra camera

• Microfilm reading cubicles (Clause 10.5):

  • Each cubicle: 5 m²

• Administrative accommodation space (Clause 11.1):

  • Officers: 15 m² per person
  • Administration staff: 5 m² per person
  • Technical staff (research/publications): 10 m² per person
  • Stores: As required

• Rack height and bay guides (Clause 2.20):

  • Rack height: 2.20 m
  • Bay guides allowance: 0.20 m

Summary Table: Space Requirements

flowchart LR
    A[Archives Reception] --> B[Preliminary Checking]
    B --> C[Air Cleaning]
    C --> D[Fumigation]
    D --> E[Microfilming Room]
    E --> F[Photo Duplication Room]
    F --> G[Reading Cubicles]

This layout supports smooth archival processing and microfilm handling per IS 2663 guidelines.

IS 2663: Building Design and Fire Safety - Key Points

1. Fire Safety in Design (Clause 13.1 & 13.2)

• Building design must incorporate fire safety from the outset.
• Reference IS 11460:1985 for detailed fire protection measures.
• Consider:
  • Fire-resistant materials
  • Compartmentation to prevent fire spread
  • Safe evacuation routes
  • Fire detection and suppression systems

2. Site Location and Construction

• Site selection should minimize fire risk (e.g., distance from hazardous zones).
• Use fire-resistant construction materials per IS guidelines.

3. Key Specifications (from IS 11460 & related standards)

4. Basic Fire Safety Formula (for compartmentation)

[ \text{Fire Resistance} = \frac{\text{Load Duration}}{\text{Fire Exposure Time}} ]

flowchart TD
    A[Building Design] --> B[Fire Resistant Materials]
    A --> C[Compartmentation]
    A --> D[Evacuation Routes]
    A --> E[Fire Detection & Suppression]
    B --> F[IS 11460:1985]
    C --> F
    D --> F
    E --> F

For detailed fire safety design, always consult IS 11460:1985 alongside IS 2663.

IS 2663 refers sanitary installations to other standards:

Key References for Sanitary Installations in IS 2663:

• Clause 14.1: Installation & maintenance of sanitary appliances must conform to IS 2064:1973 (Sanitary Appliances - Specification).
• Clause 14.2: Provision of water closets, urinals, wash-basins, etc., should follow IS 1172:1983 (Code of Basic Requirements for Buildings - Sanitary and Water Supply Facilities).

Important Points:

• IS 2064:1973 covers dimensions, materials, and performance of sanitary fixtures.
• IS 1172:1983 provides minimum numbers and types of sanitary facilities for buildings (e.g., libraries).
• For fire safety in buildings housing records, IS 2663 mandates fire-resistant construction (Clause 13.3) but does not detail sanitary specifics.

Typical Sanitary Fixture Requirements (from IS 1172:1983 for Libraries):

Summary:

• Use IS 2064 for appliance specs.
• Use IS 1172 for fixture numbers/layout.
• IS 2663 focuses on fire-resistant construction and defers sanitary design to these codes.

flowchart LR
    A[IS 2663 Clause 14] --> B[Sanitary Installations]
    B --> C[IS 2064:1973]
    B --> D[IS 1172:1983]
    C --> E[Sanitary Appliance Specs]
    D --> F[Fixture Numbers & Layout]

For detailed design, consult IS 2064 & IS 1172 directly.

IS 2663: Lighting and Electrical Installations - Key Points

• Lighting Levels (per IS 2672:1966):
  Minimum illumination for archives typically ranges from 150 to 300 lux, ensuring visibility without damaging documents.

• Wiring Requirements (IS 732 Part 2:1983):

  • All wiring must be enclosed in conduits for protection.
  • Use fire-retardant, insulated wires suitable for the environment.
  • Follow prescribed conduit sizes and wiring methods.

• Design Considerations (Clause 13.2.1.11):

  • Electrical services (lighting, HVAC, sound insulation) must be integrated at the design stage to avoid retrofitting issues.

• Stack Room Lighting (Clause 15.2):

  • Provide at least two independent lighting circuits to ensure continuous illumination.
  • Circuits should be arranged to supplement each other, enhancing reliability.

Typical Lighting Design Table (from IS 2672)

Wiring Conduit Size (IS 732 Part 2)

flowchart LR
    A[Design Stage] --> B[Plan Electrical Services]
    B --> C[Lighting Circuits]
    C --> D[Two Independent Circuits in Stack Room]
    B --> E[Wiring in Conduits]
    E --> F[IS 732 Compliance]
    D --> G[Continuous Illumination]

This ensures safety, reliability, and preservation of archives per IS 2663 requirements.

IS 2663 Key Points on Air-Conditioning and Ventilation

• Design & Installation: Must conform to IS 660:1963 (Air-conditioning equipment standards).

• Safety: Clause 15.2.3 requires an automatic cutout device for short-circuit protection.

• Ventilation Requirements (Clause 16.2):

  • If no air-conditioning, ensure minimum 3 air changes per hour in stack rooms for adequate ventilation.

• Access (Clause 16.3):

  • Entry to air-conditioned stacks must be through a vestibule to maintain controlled environment.

Ventilation Air Changes Formula

[ \text{Air Changes per Hour (ACH)} = \frac{60 \times Q}{V} ]

• (Q) = volumetric airflow rate (m³/min)
• (V) = room volume (m³)

Summary Table

flowchart TD
    A[Stack Room] -->|Ventilation| B[3 Air Changes/hr]
    A -->|Air-conditioned| C[Vestibule Access]
    C --> D[Air Conditioning Equipment]
    D -->|Design per| E[IS 660:1963]
    D -->|Safety| F[Automatic Cutout Device]

IS 2663 refers noise control mainly to IS 1950:1962 - Code of practice for sound insulation of non-industrial buildings for detailed methods.

Key Points from IS 2663 Clause 17 (Noise Control):

• Internal noise sources: Conversation, frictional noise (chairs, heels), mechanical noise (book hoists, typewriters).
• Control methods:
  • Use noise absorbing materials on ceilings, walls, floors, and partitions.
  • Acoustic treatment of walls and ceilings in research rooms.
  • Floors should have noiseless coverings.
• Passage to air-conditioned stacks should be through a vestibule (Clause 16.3).

Typical Noise Control Measures (per IS 1950):

Typical layout consideration:

• Use double shelving racks with spacing to avoid noise transmission.
• Windows and openings should be acoustically treated.

Summary Diagram: Noise Control Elements in Library Stack Room

graph LR
A[External Noise] --> B[Walls with Acoustic Treatment]
A --> C[Ceiling with Absorptive Material]
A --> D[Noiseless Floor Covering]
D --> E[Carpet/Rubber Mats]
B --> F[Double Walls / Partitions]
C --> G[Acoustic Tiles]
H[Air-conditioned Stack] --> I[Vestibule] --> J[Stack Room]

For detailed formulas and tables on sound insulation, consult IS 1950:1962. IS 2663 mainly references this standard for noise control design.